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UNITED NATIONS DEVELOPMENT PROGRAMME
in Belarus
 
Terms of Reference
 
Vacancy type: External Post Title:
Head of Business Unit
 
Project: GFATM Grants Implementation Unit
Type of contract: SC, Band 5
Duration: 12 months with a possibility of extension
Duty Station: Minsk
Terms of Payment: On monthly basis
Starting date: 1 December 2009
Application deadline: 28 October 2009
 
Background:
 
Since December 2004 UNDP in Belarus has been implementing Round 3 HIV grant of the Global Fund. The Round 3 grant ends in December 2009. Within Round 8 of proposals, the Global Fund approved another grant for Belarus on HIV for the period of 2010-2014. The CCM selected UNDP as Principal Recipient for Phase 1 of the grant for 2010-2011. The new grant implementation will start in January 2010. The total funding allocated for Phase 1 is € 9,557,068. Within Rolling Continuation Channel another grant was approved for Belarus for HIV amounting to $ 7,5 mln for three years. UNDP in Belarus is also Principal Recipient for Round 6 grant to fight tuberculosis which will continue its implementation in 2010-2012.
 
The new Round 8 and RCC grants will build on activities initiated and results achieved under the Global Fund Round 3 HIV/AIDS grant in Belarus and will further develop and strengthen the national response to the HIV epidemic. The grants are set to align with the last year of the State HIV Prevention Program 2006-2010 and to underpin the next State HIV Prevention Program 2011 – 2014.
 
The overall goal of the HIV grants is to maintain the concentrated phase of the epidemic in Belarus and to reduce the AIDS mortality. The grants envisage to expand the coverage of the main vulnerable groups (IDUs, FSWs, MSM, prisoners, women and youth) and to improve the quality of services through capacity building of the non-government organizations (NGOs) servicing the beneficiaries. Prevention work among young people will be extended through schools. Further, the grants aim to expand the coverage of people with anti-retroviral (ARV) treatment, to improve laboratory diagnosis and training of healthcare staff, to enhance the quality of care and support, and to provide TB prophylaxis and treatment to HIV patients.
 
The overall goal of the Round 6 TB grant is to reduce the burden of tuberculosis in Belarus with specific focus on improvement TB case detection rate, providing treatment with first and second line drugs, improvement of TB diagnostic and recording systems. All activities are targeting civilian and prison population.
 
The UNDP Head of Business Unit will be responsible for ensuring operational management of the GFATM grants at the level of efficiency expected by UNDP and the Global Fund to Fight AIDS, TB and Malaria. The Head of Business Unit ensures execution of transparent and efficient procurement services and processes within the grants on HIV and tuberculosis. The Head of Business Unit promotes a client-focused, quality and results- oriented approach among the staff.
Head of Business Unit supervises a unit consisting of 10 or more staff working in procurement and financial management of the grants. Head of Business Unit reports directly to the Grants Manager and works in close collaboration with Senior Advisers on HIV and TB and other staff. The initial assignment is for 12 months subject to further extension based on annual performance evaluation.
 
Tasks and Responsibilities:
 
The incumbent will be based in Minsk, Belarus. He/she will work under direct supervision the Grants Manager and will be is responsible for the operational side of the Global Fund’s grants activities, supervision and coordination of all administrative processes of the grant at the level of the Grants Implementation Unit (GIU).
 
Summary of Key Functions:
 
  • Ensuring strategic direction of Global Fund grants operation
  • Financial resources management and supervision of the Finance team
  • Human Resources Management and supervision of the HR processes
  • Efficient procurement and logistical services and supervision of the Procurement team
 
Specific Responsibilities
 
The work of the Head of Business Unit includes:
  • Full compliance of operations with UNDP/GFATM rules, regulations and policies, establishment of management targets and monitoring of achievement of results.
  • Supervision of operational staff of the GIU according to the approved organigram
  • Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
  • Coordination and substantive contribution to the Annual Work Plans and Budgets, Procurement Plans for the grants and monitoring of their implementation;
  • Daily supervision, guidance and quality assurance of all operational services provided by the GIU, such as procurement activities to ensure the efficient operation of the systems and the timely implementation of the approved procurement plans; and finance management to ensure timely and efficient expenditures against planned activities for all grants;
  • Management of reports in Atlas within the scope of his/her authority;
  • Acting as a main liaison with Fund Portfolio Manager and Local Fund Agent on issues related to grants operational management.
  • Coordination and quality review of the timely preparation of the progress reports, Enhanced Financial Report, disbursement request to LFA and GFATM in compliance with UNDP/GFATM requirements;
  • Representation of the grants in the areas assigned by the Grants Manager and UNDP Programme Officer, making presentations at the national and international fora;
  • Oversight of recruitment processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management;
  • Oversight of proper management of UNDP assets, facilities and logistical services
  • Advising the Grants Manager and the UNDP of the programme implementation and delivery and suggesting modalities to achieve planned results.
  • Knowledge building and sharing with regards to management and operations among the GIU staff, organization of staff trainings, synthesis of lessons learnt/best practices
 
Head of Business Unit will work in coordination with all relevant UNDP staff and services of the UNDP office if required.
 
Minimum Requirements, Qualifications, and Experience:
 
Qualifications:
 
  • University degree in economics or public administration or law or business administration
  • Excellent English speaking and drafting skills
 
Experience:
 
2-3 years of relevant administrative experience
Experience in management of projects/processes.
Experience in financial analysis;
Experience of supervising teams of people;
Experience in projects funded by international donors is desirable;
Expert knowledge of Excel, Word
 
Language requirements: English and Russian
 
Application procedures:

Applicants are requested to apply on-line on www.un.by
Information about the conditions of the service contract:
Applicants should:
· Complete the form stating their interest in and qualifications for the position (in English);
· Provide filled P11 form that can be downloaded at http://un.by/vacancy/unform/.
 
Responsible applicants will be shortlisted, and at least three applicants will gain a personal or telephone hearing.
 
Women are encouraged to apply. UNDP is non-smoking work environment.
 
Due to the large number of applicants for UNDP positions, UNDP regrets that it is unable to inform unsuccessful candidates about the outcome or status of the recruitment process.