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PROJECT MANAGER, TRADE AND EXPORT PROJECT
Location : Minsk, BELARUS
Application Deadline : 26-Feb-12
Type of Contract : Service Contract
Post Level : SB-5
Languages Required :
English Russian
Starting Date :
(date when the selected candidate is expected to start)
26-Mar-2012
Duration of Initial Contract : one year, extendable
Background
  • UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
  • No telephone inquires will be entertained. Only short-listed candidates will be contacted.
  • All interested candidates should complete and attach to the on-line application the UNDP PERSONAL HISTORY FORM (P11) at the following link: UNDP Personal History Form for IC / SC positions
UNDP launches a new 2-year project “Promoting Trade and Enhancing Export Capacity in Belarus” that facilitates the use of advanced electronic technologies for promotion of Belarusian light industry products in international markets, and seeks to strengthen the national capacity for product marketing and export promotion in the light industry.
 
The project is being implemented in the framework of the UNDP Regional Project “Wider Europe: Aid for Trade for Central Asia, Caucasus and Western CIS (2011-2013).” The Belarusian State Light Industry Production and Marketing Concern (BelLegProm) is an executing agency. The International Trade Center and Belarusian Chamber of Commerce and Industry are involved as partner organizations.
 
Specific objectives:
  1. To design and launch an electronic trading facility (ETF) for the support promotion of Belarusian light industry products in international markets;
  2. To facilitate access of SMEs and enterprises located in small cities and remote communities to the electronic trading facility;
  3. To build the capacity of the light industry enterprises in international trade, e-commerce, and marketing.
 
Duties and Responsibilities
The Objectives of the assignment:
The objective of this assignment is to ensure effective monitoring, implementation and delivery of project funds in accordance with the Project Document.
 
Work Performed/or responsibilities:
The Project Manager will be based in Minsk. He/she will work in close cooperation with the UNDP Belarus and the Belarusian State Light Industry Production and Marketing Concern (BelLegProm).
The Project Manager is expected to:
  • Provide oversight and coordination to ensure achievement of the project results consistent with the Project Document and UNDP programming procedures;
  • Assume primary responsibility for the daily project management - both organizational and substantive matters, budgeting, planning, controlling the project expenditures and general monitoring of the project;
  • Prepare, in consultation with the Concern “BelLegProm”, detailed work plans, agrees such work plans with UNDP Belarus and the Regional Project Manager; ensure their adequate implementations, initiates appropriate amendments when needed, and obtains approvals from all parties to the project;
  • Prepare progress reports for UNDP Belarus, UNDP Regional Project, an executing entity, the Ministry of Economy and other reports requested by a competent organizations;
  • Ensure proper expenditure of the project funds in accordance with the approved budget, work plan, and the project document;
  • Prepare terms of reference/technical specifications for the project consultants, and control performance of these consultants;
  • Monitor risks and outcome indicators by maintaining the risk, issues and lessons learned logs, perform other monitoring activities in accordance with UNDP rules and procedures;
  • Bear responsibility for delivery of financial targets set by the approved annual work plans;
  • Facilitate adequate information exchange among the project stakeholders;
  • Conduct proper operational and financial closure of the project consistent with UNDP procedures;
  • Maintain regular contact with UNDP, the executing entity and the manager of the Regional project on relevant project-related matters;
  • Facilitate negotiations with government agencies and potential donors to identify opportunities for cost-sharing and resource mobilization;
  • Supervise support staff (one Project Administrative and Finance Assistant);
  • Undertake any other actions related to the project as requested by UNDP or the Project National Coordinator.
Competencies
  • Outstanding analytical, organizational, leadership, administrative and planning skills; proven ability to manage financial, human and material resources in project contexts;
  • Building fruitful relationships with stakeholders and partner organizations;
  • Demonstrating strong oral and written communication skills, including presentation skills;
  • Creating synergies through self-control; safeguarding ethics and integrity; ability to work under pressure against strict deadlines;
  • Acting as a team player and facilitating team work.
 
Required Skills and Experience
  • Higher education preferably in economics or technical sciences;
  • At least 3-years of working experience in trade, Investment & SME Promotion;
  • Experience in managing international technical assistance projects would be an asset;
  • Computer literate;
  • Excellent written and spoken English and Russian.


ADMINISTRATIVE& FINANCE ASSISTANT, TRADE AND EXPORT PROJECT
Location : Minsk, BELARUS
Application Deadline : 26-Feb-12
Additional Category Democratic Governance
Type of Contract : Service Contract
Post Level : SB-3
Languages Required :
English Russian
Starting Date :
(date when the selected candidate is expected to start)
26-Mar-2012
Duration of Initial Contract : 12 months with possible extension (with up to a total of two years)
Background
  • UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
  • No telephone inquires will be entertained. Only short-listed candidates will be contacted
  • Only the UNDP PERSONAL HISTORY FORM (P11) will be considered for screening of applications! It can be downloaded from UNDP Personal History Form for IC / SC positions

Please do not send us CVs on your own format! Please use the UNDP P11 form.



UNDP launches a new 2-year project “Promoting Trade and Enhancing Export Capacity in Belarus” that facilitates the use of advanced electronic technologies for promotion of Belarusian light industry products in international markets, and seeks to strengthen the national capacity for product marketing and export promotion in the light industry. The project is being implemented in the framework of the UNDP Regional Project “Wider Europe: Aid for Trade for Central Asia, Caucasus and Western CIS (2011-2013).” The Belarusian State Light Industry Production and Marketing Concern (BelLegProm) is an executing agency.The International Trade Center and Belarusian Chamber of Commerce and Industry are involved as partner organizations.

Specific objectives:
1. To design and launch an electronic trading facility (ETF) for the support promotion of Belarusian light industry products in international markets;
2. To facilitate access of SMEs and enterprises located in small cities and remote communities to the electronic trading facility;
3. To build the capacity of the light industry enterprises in international trade, e-commerce, and marketing.
Duties and Responsibilities
Objective of the assignment:

The objective of the assignment is to provide administrative and finance services and assistance to the Project Manager to ensure effective running of the project management unit.
The Administrative and Finance Assistant under the guidance and direct supervision of the Project Manager provides execution of administrative and financial services for the successful day-to-day implementation of project activities and the achievement of planned project results. He/she promotes a client-oriented approach consistent with UNDP rules and regulations and works in close collaboration with the national partners, donors and project staff for resolving finance-related issues and information delivery. The Admin&Finance Assistant is responsible for all administrative (contractual, organizational and logistical) and accounting (disbursements, record-keeping, cash management) matters under the project.The Admin&Finance Assistant reports to the Project Manager and works in cooperation with international and local consultants.

The Administrative and Finance Assistant is expected to:

• Monitor the project’s financial liabilities and expenditures, assist in provision of adequate financial information on the project;
• Prepare budget revisions;
• Prepare financial/payment documents and the required supporting documentation;
• Prepare travel requests and details for subsequent processing of such requests by UNDP;
• Prepare staff recruitment documents and collect personnel data for entry into the UN Atlas system;
• Input of financial data into ATLAS in the external access mode; bear responsibility for preparing documentation, vouchers, vendor details and generation of reports in Atlas;
• Provide necessary financial and logistical support to visits of foreign experts and delegations (visa support, transportation, hotel accommodation etc.);
• Manage project assets and materials; administer equipment transfer;
• Exercise due control of the payment documents;
• Inspect financial reports submitted by the local implementing partners;
• Prepare financial reports for donors and other stakeholders in the project;
• Interact with the program/finance unit of the UNDP Office on funds transfer, reconciliation of financial reports, budget revision, acceptance of cost-sharing;
• Keep files with the project documentation and consultant reports;
• Provide maintenance and monitoring of staff monthly and annual attendance records for CO review;
• Assist Project Manager in drafting project correspondence and documents; prepare correspondence of administrative nature;
• Assist Project Manager in responding to telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
• Organize office and external meetings, keep records of such meetings;
• Provide logistical support for the project activities;
• Provide English translation as required;
• Perform any other administrative and financial duties as requested by the Project Manager.
Competencies
  • Outstanding analytical, organizational and administrative skills;
  • Self-development, initiative-taking;
  • Demonstrating strong oral and written communication skills;
  • Creating synergies through self-control;
  • Safeguarding ethics and integrity; ability to work under pressure against strict deadlines;
  • Acting as a team player and facilitating team work.
Required Skills and Experience
  • University degree or upper-secondary diploma;
  • At least 2 years of relevant administrative/finance experience,
  • Working knowledge of UNDP rules and regulations is an asset;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
  • Good command of English ( written and spoken) is mandatory.
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.