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ICT SUPPORT ASSOCIATE RE-ADVERTISED
Location : Minsk, BELARUS
Application Deadline :19-Jan-12
Type of Contract :FTA Local
Post Level :GS-7
Languages Required :
English Russian
Starting Date :
(date when the selected candidate is expected to start)
15-Feb-2012
Duration of Initial Contract :one year, extendable
Background
This is a locally recruited position
 
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
No telephone inquires will be entertained. Only short-listed candidates will be contacted.
All interested candidates should complete the UN PERSONAL HISTORY FORM (P11) at the following link:
UNDP Personal History Form for FTA / TA positions and attach it to the on-line application.
 
Conditions of the FTA (Fixted Term Approintment) can be found at: http://un.by/vacancy/undp/conditions/
 
Background information:
 
Under the guidance and direct supervision of the Operations Manager the ICT Support Associate provides leadership in execution of ICT services in the Country Office, implements ICT management systems and strategies, provides daily technical support to users of information management tools and technology infrastructure. The ICT Support Associate is responsible for review and advice on the use of new technologies, will enhance the CO productivity and promotes a client-oriented approach.
 
The ICT Support Associate supervises ICT support staff and works in close collaboration with the Management Support and Business Development, Programme and Operations teams, Programme and Project teams in the Country Office and UNDP HQ staff for resolving complex ICT-related issues, collaborates with Regional ICT Officers (RIO), Regional Bureau ICT Managers (RBIMs), ICT Managers and other ICT Staff.
Duties and Responsibilities
Summary of key functions:
  • Implementation of ICT strategies and introduction/implementation of new technologies
  • Effective functioning of the CO hardware and software packages
  • Networks administration
  • Provision of web management services
  • Provision of administrative support
  • Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of ICT strategies and introduction/implementation of new technologies, focusing on achievement of the following results:
  • Compliance with corporate information management and technology standards, guidelines and procedures for the CO technology environment;
  • Development and update of ICT annual plan, Elaboration of the content of Internal Standard Operating Procedures in ICT services in consultation with office management;
  • Provision of support to the use of Atlas (UNDP’s implementation of ERP) functionality for improved business results and improved client services;
  • Provision of inputs to elaboration of internal policies and procedures on the use of ICT.

2. Ensures effective functioning of the CO hardware and software packages, focusing on the achievement of the following results:
  • Development of new software packages for high impact results (eg.office management systems, electronic registry, etc) as required;
  • Supervision of the implementation of corporate UNDP systems;
  • Provision of advice on maintenance of equipment and acquisition of hardware supplies, making routine repairs and change of hardware electronic components.

3. Ensures efficient networks administration, focusing on achievement of the following results:
  • Operation of network utility procedures defining network users and security attributes establishing directories, menus and drive-mappings, configuring network printers and providing user access. Ensure that the UNDP desktop and network resources are protected from malicious virus attacks and deploy countermeasures in the event of the attacks;
  • Trouble-shooting and monitoring of network problems;
  • Response to user needs and questions regarding network access;
  • Maintenance of up-to-date parameters of information for the network clients and electronic mail;
  • Implementation of backup and restoration procedures for local drives. Maintenance of backup logs. Organization of off-site storage of backups;
  • Maintenance of measures in place for business continuity and disaster recover processes and procedures including backup and restoration of both server and local storage facilities;
  • Timely LAN Infrastructure and Internet connectivity upgrade to meet UNDP requirements.

4. Provides web management services,focusing on achievement of the following results:
  • Identification of the opportunities and ways of converting business processes into web-based systems to address the issues of efficiency (office management system, donor profile sofware, knowledge management systems);
  • Creation and maintenance of the CO intranet ensuring that the content is updated and meets the requirements of UNDP;
  • Trouble-shooting and monitoring of websites for UNDP and other UN agencies upon request and preparation of bills for cost recovery for the service provided.

5. Provides administrative support, focusing on achievement of the following results:
  • Provision of advice on and assistance in procurement of new ICT equipment for the CO and projects, provision of technical specifications and information on best options in both local and international markets, review of quotations and bids;
  • Maintenance of an up-to-date inventory of the software and hardware;
  • Maintenance of the library of reference materials;
  • Maintenance of the inventory and stock of supplies and spare parts in cooperation with the Procurement Unit;

6. Ensures facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
  • Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision;
  • Organization of training for the CO staff and projects on ICT issues;
  • Maintenance of staff training profiles;
  • Synthesis of lessons learned and best practices in ICT;
  • Sound contributions to knowledge networks and communities of practice.
Competencies
Functional Competencies:
 
Building Strategic Partnerships
Analyzes general information and selects materials in support of partnership building initiatives
 
Promoting Organizational Learning and Knowledge Sharing
Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches
 
Job Knowledge/Technical Expertise
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Identifies new and better approaches to work processes and incorporates same in own work
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
 
Promoting Organizational Change and Development
Demonstrates ability to identify problems and proposes solutions
 
Design and Implementation of Management Systems
Uses information/databases/other management systems
 
Client Orientation
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
 
Promoting Accountability and Results-Based Management
Gathers and disseminates information on best practice in accountability and results-based management systems
 
Core Competencies:
  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making
 
Required Skills and Experience
Education
Specialized Secondary Education. University Degree in Computer Science desirable, but it is not a requirement. Cisco Certified Network Engineer (CCNE) and Microsoft Certified Professional (MCP) required. If certification is not available at the time of recruitment, it should be obtained within 6 months.
 
Experience
7 years of relevant working experience, in network administration and use of hardware and software, telecommunications facilities, knowledge of database packages, experience in web design.
Language requirement
Fluency in English and Russian.


PROGRAMME ANALYST (DEMOCRATIC GOVERNANCE PORTFOLIO) AT THE UNDP OFFICE - RE-ADVERTISED
Location : Minsk, BELARUS
Application Deadline :15-Jan-12
Additional CategoryManagement
Type of Contract :FTA Local
Post Level :NO-B
Languages Required :
English Russian
Starting Date :
(date when the selected candidate is expected to start)
18-Feb-2012
Duration of Initial Contract :one year, extendable
Background
 
THIS POSITION IS OPENED FOR THE CITIZENS OF BELARUS!
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
No telephone inquires will be entertained. Only short-listed candidates will be contacted.
to be considered for review all interested candidates should complete the UN PERSONAL HISTORY FORM (P11) at the following link:
UNDP Personal History Form for FTA / TA positions and attach it to the on-line application.
Conditions of the FTA (Fixted Term Approintment) can be found at: http://un.by/vacancy/undp/conditions/
 
Background information about the position:
 
Under the guidance and direct supervision of the ARR(P), the Programme Analyst is responsible for management of UNDP programme within the thematic/sectoral area of Democratic Governance. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services.
 
The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Duties and Responsibilities
Summary of Key Functions:
  • Implementation of programme strategies
  • Management of the CO programme in the area of Democratic Governance
  • Creation of strategic partnerships and implementation of the resource mobilization strategy
  • Provision of top quality policy advice services to the Government and facilitation of knowledge building and management

1. Ensures implementation of programme strategies focusing on achievement of the following results:
  • Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNDAF, CPD, CPAP and other documents.
  • Identification of areas for support and interventions within the thematic/sectoral areas assigned.
  • CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.

2. Ensures effective management of the CO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
  • Effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results.
  • Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
  • Initiation of a project, presentation of the project to PAC, entering project into Atlas ( in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Programme Analyst can perform functions of Manager Level 1 in Atlas for POs and vouchers approval, participates in recruitment processes for projects.
  • Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of NEX projects.
  • Follow up on audit recommendations. All exceptions are timely reported.
  • Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.

3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
  • Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
  • Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
  • Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
  • Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
  • Sound contributions to knowledge networks and communities of practice.
  • Organization of trainings for the operations/ projects staff on programme issues.
Competencies
Functional Competencies:
 
Advocacy/Advancing A Policy-Oriented Agenda
  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management
  • Assesses Project Performance to identify success factors and incorporates best practices into project work
  • Researches linkages across programme activities to identify critical points of integration
  • Monitors specific stages of projects/programme implementation
  • Analyzes country situation to identify opportunities for project development
  • Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships
  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
  • Generates new ideas and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization
  • Analyzes information/databases on potential and actual donors
  • Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals
  • Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
  • Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation
  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Anticipates client needs and addresses them promptly

Core Competencies:
  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Required Skills and Experience
Education:
Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.
 
Experience:
2 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects. Experience in the usage of computers and office software packages, experience in handling of web based management systems.
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.